12/12/15 Board Meeting Notes



December 12, 2015

The meeting was called to order when a quorum of the Board was reached, at 2:06, by Secretary – Treasurer Glenn K7GLE at President Joel KD7QKK’s request, as both Joel and Vice President Doug KD7DK were running late en route from the annual ACS Lunch. All seven Board members and eleven members were in attendance by the end of the meeting.

Minutes were read and approved as corrected, and the Treasurer’s report was given

Cory NQ1E reported for the Technical Committee that the internet node has been inoperative for the past week or two, and that he will replace it at his first opportunity.

Jon KL7GT brought a recommendation from the Special Quorum Committee for a change in Article IX Section 5 that would redefine the requirements for a quorum at the General Membership Meeting. That section currently defines a quorum at that meeting to be 20% of membership. The revised Section 5 would read “The presence of at least fifteen (15) members, including a minimum of four (4) Board members, shall constitute a quorum at a General Membership Meeting.” The amendment was passed unanimously. By-Laws amendments must be approved by the general membership, so this amendment and one passed in May regarding the disposition of Group assets will be posted on the website and be brought to a vote at the next General Membership Meeting.

Under unfinished business, Doug noted that he was working with Mark N7LYE to secure the City of Seattle Emergency Operations Center for this year’s General Membership Meeting on Sunday, January 24th. It was noted that there could be a football game in Seattle on that date, so Doug and Mark agreed to look into the possibility of using the EOC on the following Sunday, January 31st, if that should happen.

The Annual Dinner is nearly confirmed for the Ballard Bridge Cafe, the site of last year’s dinner, on Saturday January 9th, with a social hour beginning at 6:00 p.m. and dinner from 7:00 – 9:00.

Glenn had no news on the effort to secure 501(c)3 standing with the IRS, except to say that if the amendments are passed at the General Membership Meeting it should qualify the Group for full, “charitable organization” status, which will allow donors to write off their donations, and could qualify the Group for certain grants or other benefits.

Under New Business, Glenn raised the topic of whether the Board typically has enough business to warrant monthly meetings. This was not raised as a motion so no action was taken by the board, but during the discussion it was suggested that, regardless of whether the second Saturday of each month held an actual meeting, that date could continue as a standing “social” gathering.

Under further New Business, the Board authorized $200 to be expended for snacks and miscellaneous expenses for the General Membership Meeting.

Due to the late date of that meeting, the February meeting was set for February 27th, which will probably serve as the March meeting as well – to be confirmed.

The meeting was adjourned at 2:46
Submitted by Secretary – Treasurer Glenn K7GLE

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