4/08/17 Board Meeting Notes

Meeting Minutes

April 8, 2017 | 1:00PM | Salmon Bay Cafe


Meeting was called to order at 1:02pm by Doug, KD7DK, the Group’s President.

Doug welcomed all attendees and asked for quick Introductions.

Minutes from the October 8, 2016 and January 29, 2017 meetings were read by Aaron, K8AMH. Tim, WT1IM, moved to approve, and second by Elaine, KG7CME. Everyone was in favor.

Aaron then reviewed the Treasurer’s Report, noting things are trending as planned in the budget. He reminded folks to turn in their unreported expenses ahead of the end of the fiscal year on April 30. He also mentioned nothing new to report from the IRS regarding 501(c)(3) recognition.

Under old business, the Annual Meeting went well with an interesting talk on solar by Bob and great door prizes. We will solicit topics in the fall for next year’s Annual Meeting.

Under new business, the Technical Committee reported that the PSRG domain needed renewal, which has been paid. EchoLink/IRLP has been working for several months without issue, and now multiple people can connect at once. The listen online radio at the repeater site was accidentally disconnected, and a unit at CK’s home, KG7AUL, has been filling in. This should be fixed in the next few weeks, along with battery maintenance. For AllStar, the Technical Committee will meet in the coming days to get this looked into, and potentially use this to link repeater receive sites in the future.

The Finance Committee did not meet recently, but there has not been much financial activity, nor is there much expected in the coming months.

For the upcoming Annual Picnic, Tim will organize and start looking for volunteers soon. Doug has a banner and will bring it to the picnic.

Regarding membership process, there are currently two lists tracking active members, and these should be combined and streamlined. We need to track for quorum requirements at Membership Meetings. Doug and Aaron will set up a discussion with interested folks to determine how to approach membership going forward.

Our website has grown and we need to review the layout and content. Aaron set up an example of how it could be redesigned. Aaron, Tim and Teresa, KG7AII, are interested in redesigning the site, and will keep Marco, W7RJT, in the loop.

Before the upcoming Field Day, we are interested in holding an antenna party. Tim suggested this could occur at the same time as the Annual Picnic. He will look into setting this up.

Field Day 2017 is coming up the fourth weekend in June, from June 23rd to 25th. Setup is on Friday at South Seattle College, and then we will operate for 24 hours before tearing down the site. A sign-up sheet was passed around for folks interested in volunteering, and those interested can contact Doug. We will also have solar equipment again this year, and Doug will look into having this sponsored as we did last year. LW, K7LWA, suggested that also setting up a geocaching event may help bring in younger folks. Bill, N6NBN, also suggested setting up foxhunting.

For the Nine O’clock Net, LW is interested in establishing more official operational guidelines and processes, coming up with ways to get more folks involved in hosting, and establishing what should happen should a net host not make the net. While the Nine O’clock Net has not been an official PSRG net, given some recent occurrences during the net, and the fact the PSRG is strongly associated with this net, Tim moved that the Nine O’clock Net become an official PSRG net, LW seconded, and all were in favor. The Board will work to develop guidelines and a communication plan, and will update the Nine O’clock Net hosts.

Elaine worked on a brochure for the PSRG and requested feedback. Doug will investigate how to get them printed.

Last, Aaron suggested the Board hold a retreat to come up with its goals for the upcoming fiscal year. The Board decided to take this idea offline.

The next Educational meeting will be Saturday, May 13 at 1:00pm at the Salmon Bay Café.

The next Board meeting be held on Saturday, June 10 at 1:00pm, also at the Salmon Bay Café.

With no other business before the Board, the meeting was adjourned at 2:29pm.

Submitted by Secretary-Treasurer Aaron Hulett, K8AMH

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