8/13/16 Board Meeting Notes

Meeting Minutes, Approved on 10/8/16

August 13, 2016 | 1:00PM | Salmon Bay Café

Meeting was called to order at 1:05pm by Doug, KD7DK, the Group’s President.

Doug welcomed all attendees and asked for quick Introductions.

Minutes from the June 18, 2016 meeting were read by Aaron, K8AMH. Jessica, KF7UHK, moved to approve, and second by John, KL7GT. Everyone was in favor.

Aaron then reviewed the Treasurer’s Report. Aaron needs to add the budget performance column; the template used to generate the reports isn’t set up with this at the moment. He will address and send updated reports to the Board.

Under old business, Aaron is working on the IRS Form for 501(c)(3) determination and plans to send Doug in the next few days a completed form for review ahead of filing.

Field Day went well, with 636 QSOs on the CW station and 192 QSOs across the VHF/UHF/Main stations. In all we had 2,928 points which is a little better than last year. GOTA and the main phone stations were struggling with bad band conditions, and antennas were not performing. We also could have achieved more points if we had a 2m/FM operator. The solar system was able to run the majority of operations. The generator was run for about 3 hours in the early morning hours. For next year, we may want to partner with the Western Washington DX Club, which hasn’t participated in Field Day recently. We’ll reach out to them over the winter to see if they’re interested in partnering next year.

The Annual Picnic also went well, with music, and plenty of food for the pot luck. Doug also ran a HF station for picnic attendees to try and learn about operating HF.

Under new business, the Technical Committee did not have a report. However, CK, KG7AUL, mentioned the website calendar does not have current events, and Doug and Marco, W7RJT, will follow up after the meeting.

The Financial Committee met before the Board meeting. Expenses continue to follow what’s been planned in the budget, and the next major items are the Annual Meeting and the Annual Dinner, both in the January timeframe. We will begin planning for these events at the next Board meeting.

Regarding our repeater coordination, Aaron filed our coordination renewal paperwork with the Western Washington Amateur Relay Association and is waiting to hear back if anything further is needed.

For our ARRL affiliation, Doug sent in our annual report with updated contact information.

The next Educational meeting will be Saturday, September 10 at 1:00pm, also at the Salmon Bay Café.

The next Board meeting be held on Saturday, October 8, 2016 at 1:00pm at the Salmon Bay Café.

With no other business before the Board, the meeting was adjourned at 1:41pm.

Submitted by Secretary-Treasurer Aaron Hulett, K8AMH

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